Property Owners

July 25th – 28th- Royal Lytham & St. Annes Golf Club

Our standard lease is for 10 days and will run from Saturday 20thJuly 2019 until Monday 29thJuly 2019 unless different dates are prearranged between both parties

Property Owners

What You Should Do Next

If you are interested in letting your house through Frank Wyles & Co, you should start planning as soon as possible.

Improvements/decorating etc

If you need to make some improvements, it would be advisable to start work early. The better the presentation of your property, the more likely you are to find a let.

Meeting tenants

Once a let has been confirmed, you should make arrangements to meet your tenants where necessary. Should you be unable to see your tenants into your property, please let us know in good time, so that we can make alternative arrangements for you. For some corporate lets, companies prefer to receive keys through your agent. You will however, be required to arrange the check-out on Monday 29th at mid-day.

Alarms

Clear information should be left for your tenants if you have an alarm system which you wish to be kept active. Information on contact names in the case of a problem should be left in the “Home Information Pack”

Safety requirements

Each property included in the official accommodation register has to demonstrate compliance to the following legislation:

The Gas Safety (Installation & Use) Regulations 1998 – These regulations came into force on 31 October 1998 – they relate to all gas appliances, fittings, pipe work and installations, fixed or portable, be they mains, propane or Calor gas. The Landlord must for the purpose of this short term letting ensure that a valid and current Landlord’s Gas Safety Certificate is in place and be in a position to provide a copy of the document to ourselves by 21st April 2019.

The Electrical Equipment (Safety) Regulations 1994 – These regulations cover all mains voltage household electrical items and require that the supplier of such goods ensures that they are safe. This will include flexes, correct fusing and plugs. Prior to any tenancy it is recommended that the portable appliances supplied should be checked by means of a PAT test from a suitably qualified contractor.

You should satisfy yourselves as to the soundness and safety of the electrical installation. Industry guidelines specify that electrical circuitry should be tested at least every five years.

The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (Amendment 1993) – It is an offence to supply any furniture as part of a letting unless it meets the cigarette, match and ignitability tests. Furniture manufactured prior to 1950 is not covered by the regulations. Any furniture manufactured after March 1990 is likely to comply. Should furniture not have the relevant compliance labels affixed/sewn in, then a signed statement will be required from each individual landlord confirming compliance and that documentary proof of purchase can be provided if requested. A copy of this should be registered with Frank Wyles & Co on or before 21st April 2019.

The regulations apply to sofas, beds, mattresses, headboards, garden furniture where it is suitable for indoor use, scatter cushions, pillows and covers. The regulations do not apply to carpets, curtains, towels or bedclothes.

Smoke & Carbon Monoxide Detection

At least one smoke detector per floor must be fitted along with a carbon monoxide detector in any rooms where solid fuel is burnt.

Keyholder during the tenancy period

Please provide information on your keyholder during the let, whether it is yourselves, a neighbour or friend, or in some cases, we the Agent.

Keys

A set of keys should be lodged with the Agent, and keys to the house provided for each bed let.

Inventory

We advise that where possible a Schedule of Condition is prepared which can be given to the tenant on arrival. Payment for any damage caused during the rental can be retained from the refundable security deposit taken before the let.

Telephones/Internet Charges

Please contact your telephone service provider to arrange that your bill for calls during the period of the rental be itemised. A copy of the bill should be sent to our offices within 14 days of the end of the occupancy, so that the amount due can be deducted from the refundable deposit. The rental for the period is included in your gross rental charge.

In case of Emergencies

Should we be unable to contact an owner or keyholder during the period of the let, and an emergency occurs, Frank Wyles & Co reserve the right to carry out contingency repairs, to make good the property for the remainder of the rental.

Insurance

The Owner will be responsible for informing their Insurance Company of a let and that they have suitable cover in place.

Payment and Letting

Frank Wyles & Co will undertake to place details of your home on their Open Lettings Website (www.lythamopengolf.com).

We will liaise with you and any potential tenants in relation to viewing enquiries and negotiations.

Bookings

At the time of booking a tenant will pay a refundable security deposit, which is equivalent to 25% of the gross rent.
Their additional FULL gross rental payment of 100% will then be due at our offices on or before the 21st April, 2019. For properties booked after 21st April, 2019 tenants will be asked to pay the security deposit PLUS the full rent at the time of booking.

Cancellations

A tenant is entitled to cancel the Letting Agreement prior to 21st April, 2019 on forfeiture of the 25% security deposit. This will then be payable to the owner, less Frank Wyles & Co’s fees, subject to VAT.

Should the tenant cancel after 21st April 2019 and full payment has been received, then only the security deposit will be returned to the tenant. The rent is forfeited in full and will be paid to the property owner less our fees.

If however, the property is re-let, we shall return the rental less our standard fees of 10%.

Your payment

When we are in receipt of the FULL rent, prior to the championship we will pay 80% of the gross agreed rental, less our fees, to the property owner.

The remaining 20% contingency deposit will be held in case any repairs or similar are required over the letting period. The balance of the 20% will be passed to the owner as quickly as possible after the letting period.

What does the rent include?

The rent agreed will include electricity and gas or oil consumed during the period of occupancy. It also includes the telephone rental, local council tax and insurance of the property, but the ingoing occupiers will be responsible for the cost of telephone calls.

Owners must supply Frank Wyles & Co with the full itemised telephone bill for the letting period within 14 days after the end of the tenancy.

Property presentation

It is essential that your home is presented in the best possible condition, scrupulously clean and tidy, with all appliances in good working order.

The checklist below identifies some of the requirements.

  • Fresh and clean decoration both inside and outside.
  • Sitting rooms and dining room should have adequate seating to accommodate the maximum number of guests.
  • All beds must be made up with good quality linen, and towels provided for each occupant.
  • One change of linen and towels must be provided for each bed.
  • All mattresses should have mattress covers fitted.
  • At least one wardrobe provided for each bedroom.
  • One chest of drawers provided for each bedroom.
  • All kitchen appliances must be spotlessly clean for tenants on arrival.
  • Freezer space should be left available, with owners provisions clearly marked.
  • Refrigerator left spotlessly clean and empty.
  • Dry provisions cupboards must be left clean, with areas cleared for tenants to store food.
  • Any areas of storage for owners property should be clearly marked and locked.
  • Any valuable or irreplaceable items should be removed or stored in a locked area.
  • One television should be provided for each property, and be in good working order with Freeview or Sky viewing capabilities along with clear instructions for use
  • An internet connection is required, details of any passwords required to access will need to be left.
  • The oven and hob must be spotlessly clean.
  • A “Home Pack” must be provided, and prominently displayed in the house. This should give information on all the instructions of the electrical and gas appliances throughout the property, and the tradesmen you use in case of emergencies.

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